Moving a business or office can be even more stressful than moving your home. If you are the business owner, or someone who is managing the move to a new office, you want to make sure you are prepared for whatever may come.
Not waiting until the last minute is the best thing you can do when you’re getting ready to move your office or small business. Here is a small checklist that we find helps our customers out a little when it comes time for them to plan an office move.
1.) First thing’s first, plan ahead! We can not stress this enough. You want to give your employees plenty of notice so they have enough time to pack their belongings, and even help you plan if necessary. Employees are vital assets to every business, so let them know as soon as you can about the upcoming move. Decide what items can be packed ahead of time and which items need to remain unpacked until the final couple days. Just keeping the bare essentials and packing less important items can make things run a little more smoothly on the day of the move.
2.) Label your Boxes! This is a help to everyone, not just you! It helps the business moving company that is loading and unloading your things into the trucks and the employees who will have to unpack them at the new location. Organization is key to a successful and stress-free move, and it’s very easy to do, so take advantage of it.
3.) Layout the New Office ahead of time. Determining where desks, shelves, cabinets, etc. will go before you get to your new location can save a lot of time and struggle. Get employee input on this as well, they are the people that will be working in this new environment, so why not give them a say in how it’s laid out? Even if you think you are the Da Vinci of office architecture, their suggestions may help! Figure out where every item will go, down to office decor. This way, as soon as the trucks pull up to the new office, you know right where to tell the moving team to put things. There is minimal confusion, and everything will run much more smoothly.
4.) Back-Up all Important Electronic Documents. This is kind of a no brainer but it does take planning and time to execute. You don’t want any of your computers, servers, or hard drives moved until you have a back-up copy of all your important information. Take advantage of cloud based storage solutions like Google Docs and Box.net to place a copy of your important data where you can retrieve it from any computer anywhere. Make sure your mover is licensed, insured, and experienced at moving computer related equipment. If you have a very important computer your couldn’t stand to loose, move it yourself, and be careful !!!!
5.) Look into Business Moving Companies. These guys are expert movers, they know how to get your belongings from point A to point B safely and professionally. They have the right equipment and knowhow to make sure your office move is as easy as it can be. Why go through the stress and struggle (and possibly back pain!) of moving your office yourself when these guys can do it affordably and quickly?